Prime Opportunity for a Career Executive Assistant to Make a Strong Impact by Supporting a Seasoned Executive Team of Four as they Drive Growth at a Successful and Evolving Organization

You're a professional executive assistant who thrives on helping others and has the talent and experience to successfully support C-suite executives. You're skilled at building relationships, enjoy working with different titles and personalities, and have the keen administrative, organization and prioritization abilities necessary to successfully manage multiple schedules, projects and tasks without letting anything drop. If that describes you, the role of Executive Assistant with Aspen Medical Products offers you some compelling opportunities. You will:

• Support an outstanding executive team of high-impact leaders (CEO, CFO, CAO, and the VP of Marketing).  Quick question for you - click here
• Join us at an exciting time in our history. We are a successful and profitable company that is actively investing in new innovations and pursuing strong growth. From our leadership team to our staff in the U.S. and abroad, down to building renovations which you'll help coordinate, exciting change is all around us. 
• Work for a group where your skills are needed and will be appreciated. You will have wide visibility and ample opportunities to shine. 
• Enjoy wide exposure to our operations and support our critical mission of helping enhance the quality of people's lives. 
• Become part of a great family-oriented culture in a "Best Places to Work" environment. Our leaders truly care about employees and place an emphasis on quality of life, fun events and more.

At Aspen Medical Products we pride ourselves on making the best products in the industry, products that change people's lives. We have won many industry awards for our medical devices, which are sold through hospitals, medical practices, chiropractors, and pain management clinics. We believe that enjoying your work and making valuable contributions to business are equally vital. To that end, Aspen has been designated one of the Best Places to Work in Orange County by the Orange County Register and the Orange County Business Journal for eight years.

To meet the basic qualification for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. In addition, to be a good fit for the Executive Assistant opportunity, you will have:

• Extensive experience as an administrative and executive assistant including 5+ years supporting C-level executives 
• A high school diploma or GED equivalent required; an associate degree preferred; a bachelor’s degree is an advantage
• Knowledge of standard office administrative practices and procedures
• Strong Microsoft Office Suite skills, including experience with Word, Excel, PowerPoint and Outlook required; experience with ERP system software is a plus
• Must have strong accuracy, proofing skills and attention to detail
• Excellent verbal and written communication skills, strong organizational and prioritization skills and exceptional judgment skills are required
• Ability to take direction from multiple people and work effectively with different personalities required
• Flexibility with the ability to adjust to changing priorities throughout the day  Quick question for you - click here
• Ability to remain calm and productive while managing multiple demands and deadlines
• Strict confidentiality
• Experience in the medical device or similar industry is a plus

You will work a traditional Monday-Friday business schedule, with the flexibility to manage an after-hours call or other tasks on occasion. Currently, we're working remotely but post-COVID, this will become a hybrid role. We anticipate that you will work a combination of in-office and remote hours when we return to the office in September, once renovations to our building are complete. Quick question for you - click here

Pictured: The Vista® MultiPost Therapy Collar is designed to reduce the symptoms of forward head carriage, promoting improved posture and a more natural alignment.

Reporting to the Chief Administrative Officer (CAO), you will work to enhance executives’ effectiveness by providing organization and coordination of all administrative activities required by the senior executive staff, also including the CEO, CFO and VP of Marketing. Additionally, you will serve as de facto Office Manager and take care of the administration of some facilities requirements. Specifically, you will:

• Assist and relieve the executives of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities.
• Take care of a wide variety of complex situations and conflicts involving the clerical and administrative function of the office.
• Handle clerical work and minor administrative and business details, including basic correspondence.
• File and input data for reports on the basis of instructions from the various leaders.
• Perform administrative services such as scheduling (travel, onsite and off-site meetings, etc.), organizing and coordinating meetings, office demands, etc.), and communicating inside and outside of the leadership team. Quick question for you - click here
• Researching, tracking and compiling information.
• Prepare a variety of reports and PowerPoint presentations as required.
• Handle confidential information.
• Schedule conferences, appointments, meetings, and travel arrangements for senior staff.
• Prepare records, such as notices, minutes, and resolutions for management meetings.
• Provide information to callers take notes.
• Handle facility administration and provide support for the facility management team.
• Provide administrative support for corporate initiatives.

We anticipate that overall, you'll spend a slight majority of your time supporting tasks and projects for the CEO, with the CFO, VP of Marketing and CAO leveraging your skills as needed and typically in that order. Work for each leader will ebb and flow depending on business demands and projects, reporting needs, schedules, etc., so we'll look to you to be flexible and able to prioritize and re-prioritize as necessary.

This description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.

Video: The Peak Scoliosis Bracing System™ is an unloader brace designed to relieve pain, thus enhancing the quality of life for adult scoliosis patients.

Autonomy and support
We’ll look to you to achieve goals independently and assume ownership of your areas of responsibility. At the same time, you’ll have support when you need it and some opportunities to collaborate. You'll also have some strong third-party resources in some areas, such as a proven international travel agent, and coordinate vendors in other areas, such a facilities renovation and maintenance.

Award-winning products enhance the quality of people's lives
Backed by over 25 years of R&D, Aspen Medical Products help patients cope with chronic conditions, manage pain, and heal faster (see testimonials in the video on The Role tab). Our innovative approach and strong business model have earned us distinctions. In addition to the workplace excellence awards mentioned above, we have won:

• Several Spine Technology Awards from Orthopedics This Week.
• The American Technology Award, in the medical device category, from TechAmerica Foundation.
• Awards for delivering exceptional service as a vendor, from Hanger/SPS, a leading distributor of orthotic and prosthetic patient care and therapeutic products, services and solutions.
• And others.

Exemplary culture
You will find a close-knit culture that values mutual respect at Aspen. The numerous "Best Places to Work" awards we've won represent high levels of employee satisfaction (as reported by employees) as well as excellence in benefits, pay, work/life balance and culture.

Competitive benefits package
The health, satisfaction and security of you and your family are important to your well-being and important to us. We offer a competitive salary and bonus opportunity; medical, dental and vision benefits for you and your family; life insurance; paid vacation; and a 401(k) plan with company match. 

Pictured: Just a couple of the many awards we have received.

Naturally, your administrative skills will be paramount -- your ability to deliver a report, organize meetings, build a PowerPoint presentation, etc. -- but just as important will be your interpersonal, communication and relationship-building skills. You'll learn each leader's work and communication style, and make yourself available to meet their individual needs. This is not a role for an assistant who is waiting to be told what to do each day. To be successful, you'll be proactive, outgoing and dedicated to following up and following through. You'll know you're hitting the mark when you are anticipating demands and ensuring that the leaders don't get caught in the administrative weeds, but can focus on the higher-level demands of their roles. In addition, to be an outstanding Executive Assistant, you will:

• Bring a strong sense of ownership and accountability
• Achieve goals independently but also contribute as a team player
• Maintain strict confidentiality
• Leverage emotional intelligence, including calm under pressure (both your own and others' pressure)
• Deliver clear, consistent and concise information when needed, but also have fun and bring a sense of humor where appropriate
• Remain flexible and adaptable as the company evolves
• Keep your eyes open for ways to improve processes
• Pay attention to details while also grasping the big picture

If this sounds like the right mix of challenge and opportunity, and you're excited to share your skills with a high-energy, entrepreneurial leadership team, we look forward to hearing from you.